– from another University
A student, who has completed at least one semester of an equivalent Program at another university, may apply for transfer to a Program at GWUOP. Such an application will be sympathetically considered. A student may be exempted from courses in his/her chosen Program at GWUOP, on the basis of having completed equivalent coursework at the other institution. The relevant department at GWUOP will make decisions concerning equivalence and comparability. Only courses of grade C and above can be considered for transfer.
A student is required to complete at least one quarter of the total course load requirement at GWUOP to be considered for a GWUOP diploma.
– Within the University
Transfer from one Program to another within GWUOP is permitted students, if such a change is in compliance with GWUOP regulations. It is necessary for the student to apply to – and be accepted formally by – the new department. For students there are specific constraints in moving from a two year to a four-year Program.
The Academic Year& Semester
A student’s annual academic activities normally take place in an academic year consisting of two periods of study of at least 15 weeks each, including the schedule of final examinations. These two periods of study are referred to as the fall and spring semesters. First, Second, Third, and Fourth-Year students are designated “freshmen,” sophomores,” “juniors” and “seniors,” respectively. ”Semester” is a unit of time in the academic calendar. The duration of a semester is at least 70 working days, approximately 15 weeks. The normal duration of a four-year Program is 8 semesters, and for a two-year Program it is 4 semesters.
The summer half -semester is arranged mainly to help students wishing to improve their grades and also for students with a CGPA of at least 3.00 who wish to accelerate their progress. Students should note, however, the limitations placed by GWUP regulations on the minimum time required for the completion of degree Programs. It is in the student’s interest to ensure that his/her Dean is aware of any summer course requirements before the end of the previous semester in order that efforts can be made to meet those needs.
Students following the Higher Education Council’s (GWUP) regulations are required to study non-credit subjects in English Language as indicated in the Programs shown in the catalogue. International students are not required to complete these courses.
Course load is defined as the number of credit-hours for which a student is registered in a semester. A typical course load for GWUP students varies between 15 and 22 credit-hours, depending upon the Program chosen. During a Summer Semester, students typically carry loads from 3 to 9 credit-hours. The normal course load is shown in the Program schedules of each department.
A student who is in his/her last academic semester before graduation may be permitted to register for a higher course loads than normal by his/her Academic Advisor, and with the approval of the Chair of the Department.
Exceptionally, a student may be allowed to register for a course load of less than 15 credit-hours with the consent of the Faculty and approval of the Office of the Rector. Students are normally required to pay the full semester fee whatever their load and special dispensation is required in order to pay a fee proportional to the course load taken.
Faculty members have the responsibility of providing the University with an individual evaluation of the work of each student in their classes. Grade reports are normally received in the Office of the Registrar immediately after the final examination period for each term, and end-of-course grades are entered on each student’s academic record at the close of each term.
Twelve grades, ranging from “superior” to “failure” (A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F), are awarded. The letter grades are indexed to Grade-Point equivalents as follows:
The following additional symbols are used on the student transcript.
“W” – Withdrawn, indicates approved withdrawal from a course within the specified time limits. The latest withdrawal date is announced officially and is typically one week before the start of final exams. The right to withdraw lies with the student.
“I” – Incomplete, may be employed exceptionally in cases where a student has been authorised to delay completion of coursework due to serious illness or death of a close family member. The student must apply for an incomplete using the appropriate official form and submitting documentary evidence to support the application. An “I” grade must be replaced with a normal grade not later than two weeks following the start of the following semester by completing any additional course work and exams as specified by the Department Chair. Failure to achieve this will result in the automatic replacement of the “I” with an “F”.
“S or U” – Satisfactory or Unsatisfactory is awarded in those courses not earning credit.
“NG” – No grade is applied to these students who for acceptable reason were not able to fulfil the course attendance. Such action may be taken when the number of unexcused absences exceeds 25% of the total class hours scheduled for the course. Students should be aware that course grades can be adversely affected through absence, whether excused or unexcused. In case NG grade is issued twice for the same course, this can be a reason for dismissal of the student from the university.
One credit hour is equivalent to one lecture hour per week completed for a full 15 week semester. Laboratory or tutorial work is generally considered equivalent to half a credit-hour. Thus a course consisting of both lecture and laboratory/tutorial sessions, and meeting for 3 lecture hours and 2 laboratory/tutorial hours weekly would be assigned 4 credit hours, and is shown as (3,2)4 in degree Program descriptions.
A student earns a credit based on the level of his/ her achievement in a course. The credit earned is the product of the “Credit Hour” and the “Grade-Point.”
Grade-Point Average (GPA)
A student’s academic achievement for each semester is expressed numerically by the “Grade Point Average” (GPA). The GPA is obtained by: adding the “Credits Earned” for all courses in the semester and dividing this by the total credit-hours attempted. The GPA so obtained can range from 0.00 to a maximum of 4.00.
Cumulative Grade-Point Average (CGPA)
Overall academic achievement is expressed by the “Cumulative Grade-Point Average” (CGPA). The CGPA is obtained by: adding Credits Earned for all the semesters that the student has studied at the University and dividing by the total Credit-Hours attempted in the same period.