Examinations & Student Evaluation

The respective Faculty Deans and the Director of the English Foundation School prepare schedules of examinations well before the examination period designated for each semester. The Deans attempt to ensure that number of students with multiple examinations on a single day is reduced to the minimum. Individual conflicts that may arise from the schedule should be reconciled with the assistance of the respective Dean’s office. A minimum of one mid-term examination, a final examination, plus quizzes or tests are held. The course syllabi provide detailed outlines of each course and information on the grading system and the relative weights of the examinations and course work. 
Following Final Exams the instructors will combine midterm and final exam marks, quizzes and course work for each student and each class. The marks will be weighted as specified in the syllabus for the respective course, and an overall percentage mark for the course computed. This mark will be converted to a letter grade according to the table below:
Minimum ​MarkGrade
95%A
90A-
85B+
80B
77B-
74C+
70C
67C-
64D+
60D
50D-

below 50 F

Repeating Courses
When a course is repeated, the last grade is substituted in place of the previous value even if the second grade is the lower.
Objection to Grade
Students have a right to object to the grade that was issued in the transcript within one week after the final grades are announced.
Correction of Grades
Once recorded in the Office of the Registrar, grades may be corrected or otherwise amended only if a written explanation, together with supporting documentation, is submitted to the appropriate Dean by the Instructor and then approved formally by the Executive Board.
A student, who feels strongly that s/he has received an in-semester grade that is improper, has the right of formal appeal. The student must promptly discuss the matter with the instructor of the course within one week of the announcement of grades. If, following discussion with the instructor, the student still feels that the grade is improper, s/he may, within the following three days, present the case to the Chair of the Department. The appeal is considered by a committee appointed by the Dean of the Faculty; a decision is reached and submitted to the Executive Board for ratification.
If end-of-semester grades are in question, then the time limit for a student to discuss the matter with his/her instructor is extended until the last day of registration for the following semester.
Internship
Many Programs require students to take part in industrial work relating to their fields of study. Such training is coordinated by the Department Heads and can be either local or abroad. Students may not enroll for summer courses simultaneously with an Internship or any other practical experience Program in summer.
Attendance
The benefits of academic study come not only from independent study and the preparation of materials for formal grading, but also from participation in class and laboratory activities. Regular attendance of GWUP students is therefore required in all registered courses. University regulations do not permit unexcused absence or tardiness.
Faculty members may report an “NG” grade if unexcused absences are excessive. Such action may be taken when the number of unexcused absences exceeds 25% of the total class hours scheduled for the course. Students should be aware, that course grades can be adversely affected through absence, whether excused or unexcused.
 Academic Status& Probation
Satisfactory
In order for an undergraduate student to be considered to be of’ “good academic standing”, his/her CGPA must be at least 2.00 out of the maximum possible of 4.00. For a graduate student a minimum CGPA of 3.00 is required.
Honours
An undergraduate student who completes his/her Program with a CGPA between 3.00 and 3.49 is designated an “Honour Student”; a student who obtains a semester average between 3.50 and 4.00 is designated a “High Honour Student”.
Probation
A four year student whose CGPA falls lower than the grades listed below will be placed on academic probation:
At the end of the 2nd academic semester
1.00
At the end of the 3rd academic semester
1.30
At the end of the 4th academic semester
1.50
At the end of the 5th academic semester
1.70
At the end of the 6th academic semester
1.80
At the end of the 7th academic semester
1.90
A two-year year student whose CGPA falls lower than the grades listed below will be placed on academic probation:
At the end of the 2nd academic semester
1.00
At the end of the 3rd academic semester
1.60
A written Academic Warning is given to both 4 year and 2 year degree students whose CGPA fall below the limits listed above. If a Student receives an ‘Academic Warning’, one of the following alternatives is applied bearing in mind the student’s preference and the advisor’s suggestions: Continuing in the Program of the current department. In the semesters following the Academic Warning the student who chooses to continue in his her own department is required to repeat courses with grades of C- and below.
A horizontal transfer to another Program in accordance with the decision of the respective faculty or department board. Under such circumstances it is not possible to transfer from a two-year to a four-year degree Program. Students on probation can register for a maximum of only 2 new courses and cannot have a course overload. Where a student has previously completed courses with grades of F, NG, C- , D+, D or D- then this student cannot enroll on new courses if the old courses are offered.
Student Transcript
At the end of each semester, the GWUP student is provided with a copy of his/her Academic Record. The accuracy of these records is of the utmost importance, and errors or suspected errors should be brought to the immediate attention of the Registrar and the relevant Faculty Dean. The Academic Record is issued for the information of the student, and should not be submitted as an official college record to individuals, institutions, or agencies outside the University.
An Official Transcript of a student’s entire academic record will be provided upon submission of a written request from the student to the Registrar. Payment of the appropriate fee will be required. The official transcript will be mailed by the Registrar to the intended recipient. Neither grade reports nor transcripts will be furnished to any outside agency without a written request from the student. Every official transcript issued by the University must be complete and unedited; the University will not certify partial academic records.
Graduation
An undergraduate student is entitled to graduate if s/he: satisfactorily completes all required courses, laboratory studies, reports and practical assignments, attains a sum of credit-hours amounting to at least the minimum required for graduation, has a CGPA of 2.00 or above and is financially of good standing. A graduate student requires a CGPA of at least 3.00.
Graduation is conferred by the University Senate upon the recommendation of the Faculties. The Diplomas are prepared by the Registrar’s Office, and indicate the name of the Program, the date of graduation, and the degree obtained.
Double Major & Minor Degrees
In certain Departments it is permissible for students to apply to take a “Double Major.” The academic requirements are set down by the respective Faculties and their Department. A student may apply to take a double major only if his/her CGPA is at least 3.00. A student must normally apply in the period between the third and fifth semester, inclusive. A student successfully completing both Programs will receive a separate degree and diploma for each degree. A student is permitted to withdraw from one of his majors and continue to complete the other.
In certain faculties a student is able to add a Minor to his main, Major Program. A successful student will be awarded a diploma annotated to show both the Major and Minor qualifications. To qualify for the addition of a Minor a student must have a CGPA of at least 2.50 and fulfil the additional requirements specified by the relevant Department.
EXEMPTIONS FOR RECOGNITION OF PRIOR LEARNING
GWUP will not grant any Certificate, Diploma, Degree and/or exemptions based on life experience. To complete a GWUP Certificate, Diploma and/or Degree, students must successfully pass all assignments, projects and examinations. GWUP will however, recognize and accept the academic credentials issued by another registered university/college of higher education. Students who wish to obtain exemptions for previous similar learning must submit a copy of the syllabus and the academic transcripts of the similar courses they have done to GWUP’s Registrar for assessment. GWUP’s Registrar and the professor of the course that the student wants exemption from will conduct the assessment and make the final decision. The final decision will be communicated to the applicant prior to enrolment. However, irrespective of the number of exemptions/credit transfer you may receive from us, you will still be required to study and pass a substantial number of GWUP courses/units before you can graduate.
 Financial Good Standing
A student is deemed to be of Financial Good Standing once all stipulated fees and charges have been paid. A student who has been permitted to pay by instalments is also considered to be of Good Standing provided payments are maintained to the agreed schedule. A student who is not of Financial Good Standing will not be permitted to attend class, laboratories or exams; neither will s/he be issued with any formal documents or certificates on behalf of GWUP.
Make-up and Graduation Make-up
A student may be allowed to make-up a final exam in exceptional circumstances such as serious illness or death in the family. A formal written application must be made to the relevant dean and if approved a time will be set aside, usually early in the following semester. A fee of 100 Euros will be levied for such a Make-up. Students may apply for a Graduation Make-up once they have completed all the courses needed to graduate but have a CGPA of less than 2.00 and have failed not more than three courses. In order to be eligible for a Make-up Students must also satisfy the following conditions:
They must have taken the course before and been awarded a recognized grade such as F, D or U. They must have achieved an attendance of at least 75% at their last attempts By repeating the requested exams it must be feasible to achieve a CGPA of greater than 2.00. The standard tuition fee will be levied for the Graduation make-up but class attendance is not obligatory. A student who fails the Graduation Make-up will be required to retake the course in the normal manner.
Leave of Absence (Freeze)
A student, who has a compelling excuse for having a break from University studies for a period of time, may appeal for leave of absence (Freeze). Legitimate reasons for freezing include serious illness of the student or in the family, death of a close relative and, exceptionally, temporary financial difficulties. The student must appeal in writing, providing supporting documentary evidence, through his Dean to the Executive Board for approval. Payment of a specified deposit is normally required as a condition of freezing.
Withdrawal from the University
A student who finds it necessary to withdraw from the University must initiate withdrawal procedures with the Office of the Registrar. The official withdrawal procedure requires that the student obtain clearances from the Registrar, the Library, the Bookstore, Student Housing, Sports Coordinator and the Accounting Department. If a withdrawing student has been awarded any scholarship/discount by the University, the full amount of scholarship/discount should be paid back at the time of withdrawal.
Scholarships
Some 10% of students earn a competitive academic scholarship of between 100% and 50% of tuition. Students can apply for Academic scholarships after completing 10 (minimum 3 credit each) courses and meeting a minimum CGPA requirement. Academic Scholarship is competitive and therefore is not guaranteed. Students who withdraw a course are, therefore, liable to lose their entitlement to a scholarship. Upon completion of the University’s Foundation English School top students are awarded with addition scholarships. Students who regularly represent the university in sporting activities may also apply for a scholarship.
Scholarships/Discount Regulations
The tuition fee scholarship/discount that is given to a student at the time of registration to the University is valid throughout the studies of the student, provided that the student does not withdraw from the University before the end of the program. If the student decides to withdraw before the end of the program, s/he will be required to pay the balance of the discounted tuition fee.
Guest Students
A student who does not register in any Program, but who is permitted to attend some lectures, is given the status of Guest Student. No diploma or degree is conferred upon such a student, but successful students receive a certificate prepared by the Registrar’s Office. Permission for this status is considered by the Chair of a Department, together with the Rector’s Office.
Discipline
The principles of truth, honesty and proper social behavior are fundamental to GWUP. It is expected that both faculty and students will honor these principles. In the event of academic dishonesty or improper behavior that could harm the University, disciplinary actions as described in the “Disciplinary Regulations” may be enforced by the Disciplinary Committee of the University.